POSITION: Bilingual Fund Development Coordinator
STATUS: Full Time, Permanent, Hybrid, 37.5 hours/week
REPORTS TO: Director of Philanthropy
DIRECT REPORTS: Development and Reception Associate
SALARY RANGE: $52,015-$64,499
KEY RESPONSIBILITIES
Reporting to the Director of Philanthropy, the Coordinator is a self-starter, bringing rigor, energy, and creativity to this portfolio. They are responsible for helping to implement fund development tactics to build greater financial sustainability for the organization and ensure an excellent philanthropic experience for our community.
The Coordinator works with a team, Dementia Society leadership, staff, board and committee members, and volunteers to ensure an excellent donor and sponsor experience across the organization and all communication and giving channels.
Fund Development Programs
Together with the Director and team, the Coordinator is responsible for executing a new multiyear Fund Development plan including but not limited to:
- Coordinating the annual Walk for Dementia (September) fundraising campaign and event with the support of team, including sponsorship, vendor management, staff and volunteers, etc.
- Sponsorship Coordination (partial support)
- Outreach to prospective target sponsors
- Stewardship, along with Director, of existing sponsors
- Ensuring fulfilment of sponsorship benefits and sponsor satisfaction
- Direct response
- Contributes to content development and campaign execution of the Direct Response initiatives, per the Fund Development plan (i.e. Mother’s Day, Giving Tuesday, Annual Appeal/Holiday Mailing, etc.) including client testimonial content.
- Creating and maintaining program and campaign work plans (work back of tasks and deadlines, project coordination and performance reporting)
- Community and third-party initiatives
- Promoting and responding to third party fundraising enquiries, supporting with guidelines and resources as required.
- Memorial program
- Providing oversight of Fund Development Associate to support outreach to regional contacts, fulfilment of in memoriam brochures, etc.
- Donor Lifecycle Management
- Contributes to developing/fostering engaging donor onboarding, growth and retention initiatives including monthly donor solicitations, legacy giving, and donor gratitude and impact reporting and events
- Timely tax receipting, Next of Kin and acknowledgements
- Creating strategies and campaigns for donor solicitation and strengthening relationships.
Fund Development Administration
- The Coordinator is the primary lead responsible for our Fund Development donor relationship management system (Blackbaud Raiser’s Edge NXT). Working with other team members to execute specific functions, the FD Coordinator oversees processes related to data in-put, management and reporting from the system to ensure:
- Timely donation acknowledgement and accurate receipting
- Data accuracy and compliance
- Constituent management: Licensing compliance, deduplication, import procedures, etc.
- Regular financial and program performance analysis and reporting
- Supervision of administrative staff responsible for donor and financial processes
- General database maintenance
- Monthly and annual revenue reporting
- Donation processing (for higher amounts i.e. stocks and foundations) and revenue reconciliation (monthly and annual)
Volunteer Management
The Coordinator collaborates with volunteers, including Board and Committee members, and other colleagues to achieve fund development objectives.
Other Duties
- Provides input and support to Director for Board of Directors and Fund Development subcommittee meetings
- Working closely with team, contributes to the development and execution of the annual operational plan
- Meeting Coordination:
- Coordinates agendas, meeting materials, presentations (team contribution), minutes, etc. for Board of Directors’, committee, and team meetings
- Performs other duties as required and appropriate
- Development and support of team reports and presentations
- Budget support (e.g. expense tracking and reporting)
KNOWLEDGE, SKILLS AND EXPERIENCE
- Minimum 3 years of demonstrated success implementing fundraising strategies and generating donor and sponsor revenue.
- CFRE designation (in-process accepted) or equivalent proven fundraising experience.
- Completion of post-secondary education in fundraising or a related field of study or an acceptable combination of education and experience.
- Ability to work with a high level of independence and competence.
- Excellent written and oral communication skills in English and French.
- Tact and professionalism.
- Experience using Blackbaud Raiser’s Edge NXT software, or similar fundraising CRM systems.
- Knowledge of Canada Revenue Agency charitable sector guidelines and all other legislation guiding fundraising principles.
- Experience with a variety of office productivity software.
Candidates must:
- Live within/close to Ottawa-Renfrew County. Remote work is not permitted though the organization does provide a flexible hybrid working arrangement, working from home and from our Ottawa location.
- Possess a valid driver’s license and reliable access to a motor vehicle as some local travel will be required.
Benefits:
- DSORC employees enjoy generous vacation and paid leave allowances, participation in an employee sponsored Registered Pension Plan, comprehensive group health and dental insurance, flexible working environment, and a collaborative and supportive hybrid environment.