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POSITION: Bookkeeper/Payroll and Benefits Administrator

STATUS: Full-time (37.5 hours per week)

REPORTS TO: Finance and Reporting Manager

ENVIRONMENT: Virtual and Remote

The Dementia Society of Ottawa and Renfrew County (DSORC) is a not-for-profit charitable organization that was founded in 1980. DSORC helps people in Ottawa and Renfrew County impacted by dementia by providing guidance and support, social programs and peer engagement, education, and information and resources to more than 5,000 people each year within the geographic area of the City of Ottawa and Renfrew County.


The Bookkeeper has a variety of responsibilities including administration of payroll and benefits to all DSORC employees. They will work closely with the Finance and Reporting Manager and be responsible for coordinating the consistent and timely delivery of finance-related activities for DSORC.


This position works in a hybrid environment combining work remotely and at the Dementia Society’s central office in Ottawa. Working 37.5 hours per week, including 30 minutes for lunch per day, the schedule will be mutually agreed upon with the supervisor.


  • Deposit cheques and cash to the bank on a weekly basis.
  • Post revenue to Microsoft Dynamics GP accounting program on a weekly basis.
  • Reconcile revenue records in Microsoft Dynamics GP with the Excel revenue spreadsheet and fundraising summary sheet on a monthly basis.
  • Generate employee payroll (Approx. 28 staff) and benefits payments on a biweekly basis using Ceridian.
  • Maintain Petty Cash account and track petty cash expenditures.
  • Generate invoice payments (Accounts Payable) on a biweekly basis.
  • Reconcile bank account on a monthly basis.
  • Generate financial and accounting statements for reporting purposes when needed.
  • Edit, maintain and generate timesheets for all staff. Track all staff hours using a timesheet summary on a monthly basis.
  • Adjust and reconcile all employee benefits statements in OASSIS portal.
  • Maintain parking/entrance passes accounts; Liaise with DSORC and the Building Plant Service Department.
  • Set up and maintain the Society’s capital assets inventory sheet; Prepare year-end depreciation schedule.
  • Prepare cost analysis sheets as requested from time to time by the Finance and Reporting Manager and the Director of Operations.
  • Organize, prepare agendas and attend Audit Committee meetings. Prepare meeting minutes and maintain those minutes.
  • Assist external auditors in preparing year-end reports.
  • Generate and submit standardized government reports.
  • Pick up mail from the Perley Rideau Veteran’s Health Centre on a weekly basis. Coordinate the receipt of mail by all relevant parties within the organization.
  • Digitize cheques and supporting documentation for the fund development team.
  • Compile payable invoices and ensure direct deposit information is on file for each payee.
  • Maintain consistent communication and correspondence with other DSORC employees.
  • Compile Visa receipts for monthly reconciliations.
  • Manage the registration, updating and cancellation of employees’ information in regards to the OASSIS Benefits Payments.
  • Coordinate any insurance claims made by employees.
  • Canada Life RRSP Contributions: Manage employee registration based on eligibility, submit bi-weekly statements detailing employee and employer contributions.
  • Coordinate directly with new hires to ensure all relevant paper works is in order, including but not limited to: Direct Deposit Form, TD1, Oassis group insurance application, Canada Life RRSP Application.
  • Maintain detailed digital and/or physical records, including invoices, receipts, bills, statements, and any and all approvals.
  • Perform other duties related to areas of expertise as requested from time to time by the Finance and Reporting Manager and the Director of Operations.


  • College or University Degree in Finance or Accounting
  • The ideal candidate would have 3+ years or equivalent experience in a finance-related role
  • 2 +years’ experience with Microsoft Dynamics GP
  • Experience with Ceridian Powerpay Payroll Provider

We are looking forward to reviewing your application. Please submit your cover letter and resume by email to info@dsorc.org with the subject line Bookkeeper by Tuesday, November 9th at 4:00 pm EST. We thank all applicants for their interest, however, only those selected for an interview will be contacted. No phone or email enquiries, please.


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