Administrative Assistant

POSITION: Administrative Assistant

STATUS: Full-time

REPORTS TO: Logistics Coordinator

Environment: Hybrid

The Dementia Society of Ottawa and Renfrew County is a non-profit, charitable organization
that links individuals with Alzheimer’s disease and other dementias and their families to
support, education, and resources.

WORK ENVIRONMENT:

This is a hybrid position and the successful applicant must reside within the National Capital
Region. Work will be conducted both at home and in the office and will follow a schedule that is
agreed upon with the Logistics Coordinator.

RESPONSIBILITIES:

Under the supervision of the Logistics Coordinator, the Administrative Assistant (Operations
Associate) will provide efficient and effective administrative and logistical support to the
Operations Team and DSORC. This will include Human Resource specific duties, as well as
general administrative tasks. Duties include but will not be limited to:

• Provide assistance with electronic filing, record management and data entry.
• Assist with facility logistics.
• Act as back-up receptionist when necessary.
• Support employee recruitment, onboarding and offboarding processes:
  • Provide support with job postings, reference checks, interview scheduling and
    support.
  • Update staff lists (e.g. global e-mail list, emergency contact list, org chart etc).
  • Filing and record keeping.
  • Support action items on onboarding and offboarding checklists.
• Monitor and sort info@dsorc email.
• Support coordination of monthly staff meetings.
• Provide support maintaining and updating DSORC inventories.
• Prepare various reports for Operations.
• Assist with organization and catering for special meetings/events.
• Other administrative tasks as required.

QUALIFICATIONS AND EXPERIENCE

• At least one year in a similar position
• Bilingualism (read, write, speak and understand) is an asset
• Customer-service oriented with solid administrative and time-management skills

DEADLINE TO APPLY:

We are looking forward to hearing about how you meet the job criteria outlined and could
contribute to our local charity. Please submit your cover letter and resume by email to
info@dsorc.org with the subject line Administrative Assistant by Tuesday, September 26th at
4pm EST. We thank all applicants for their interest, however, only those selected for an
interview will be contacted